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Norms set for the discharge of Function

The PCE-cum-Secretary is the official head of the Department , he is responsible for the observance of Sikkim Government Service Rules and Sikkim Code and Manual etc. for the smooth functioning of the department. He is guided in principle by the rules and regulations framed by the state government for dealing in matters relating to sufficient working of the department . He is also responsible in dealing with policy matters and other important subject in consultation with the state Government For the efficient working of the department , the Building and housing Department has following section/Divisions/ Sub-Division

1 Administrative Section
2 Accounts Section
3 Planning Section
4 Architectural Section
5 Electrical Section
6 Head Quarter-division
i) Head-quarter I -sub division
ii) Head-quarter II-Sub Division
7 Project division
i) Project sub-division
8 Store division
9 North/East Circle
i) Mangan sub-division
ii) Pakyong Sub-division
iii) Singtam sub-division
10 South/West division
i) Jorethang circle office
ii) Namchi division
iii) Ravangla sub-division
iv) Gyalshing division
v) Gyalshing sub-division
vi) Soreng sub-division

Administrative Section The Administration of the department is looked after, supervised and controlled by Administrative Section.


1 Additional Secretary
2 Deputy Secretary
3 Under Secretary
4 Office Superintendent
5 Head Assistant
6 Stenographer
7 U.D.C
8 L.D.Cs
9 Peons

Sikkim Governemnt Service Rules

Sikkim Financial Services Rules

Sikkim Govt. Quarter Allotment Rules

Sikkim PWD Code and Manual

Schedule of Rate

Important Govt. Circulars and Notification as an when published by the Govt. Additional Secretary, Deputy Secretary and Under Secretary The duties of those officers are to assist the PCE-cum-secretary, who shall , however, delegate sufficient responsibility and authority to them, so that the work of the department is handled smoothly and efficiently.

Norms Followed in the Administrative Section.

SI.
No.
Function/Service Norms/Standards of performance Set Time Frame Reference documents prescribing the norms
1 Annual increment of the Staff of the department Approval and sanction by the Administrative head 1 days Sikkim Services Rule
2 Sanction of leave to Staff Approval and sanction by the Administrative head 1 days Sikkim Govt. Service Leave Rules
3 Forwarding of leave of Officers Approval and sanction by the Administrative head 1 days  
4 Allotment of Govt. quarters of the department to the Govt. employees of the State Approval and sanction by the Administrative head   Sikkim Govt. Quarters Allotment Rules
5 House Rent deduction of the employees residing at the deptt. quarters Approval and sanction by the Administrative head   Sikkim Govt. Quarters Allotment Rules
6 House Rent release of the employees After the handing and taking over papers reach the office, clearance from PHE and power Deptt. Approval is given for release of the H.Rent.   Sikkim Govt. Quarters Allotment Rules
7 Grant of Advancement Grade to Officials Approval by the Department on recommendation of Departmental Promotion Committee   Sikkim Govt. Services Advancement Rules
8 Fixation of Pay on grant advancement grade or promotion employees of the deptt. Approval by the Administrative head   Sikkim Govt. service Fixation of Pay Rules
9 For deployment of Home Guards to the deptt and extension of their deployment period Requisition letter duly approved by the Head of the deptt. Is sent to the office of the Commandment General, Home Guard Sainik Office.    
10 Advertisement Grant of advertisement in regard to achievements of the deptt. Important circulars Notification ect to daily newsparers/ maagzines Advertisement is released after the approval by the head of the department.    
11 Correspondence on official matters with other deptt. Of the state Govt. Letter is sent after the approval by the head of the deptt. And administrative head    
12 Appointment on Muster Roll and Work Charged bassis Governed by the Circular of the Home Deptt.   On basis of the funds available on the projects of the department.

 

Sl.No Name of the Division/Sub-division Function/Services Norms/Standards of Performance Set Time Frame Reference documents prescribing the norms
1 Planning Division Rent assessment/ Valuation of private building , preparation of monthly progress report vating of department/
Other deptt. estimates
as per the schedule of Rates    
2 Notrth/East Division
a) Pakyong Sub-Division
b) Mangan Sub-Division
c) Singtam Sub-Division
To ask for estimates for projects from the Sub-Division and to submit to the Head Quarter. To prepare the estimate for projects, conduct the survey for various building and submit to the Division Sikkim PWD code Manual Depending upto the type of project  
3 Superintending Engineer As defined by PWD code and Manual Sikkim PWD code Manual Norms set by Engineering Services Rules  
4 South/West Circle Office Jorethang To ask for estimates for projects from the division and submit to Head Office Sikkim PWD code Manual Depending upto the type of project  
5 a) Gyalshing Division
b) Namchi Division
To ask for estimates for projects from the division and submit to Head Office Sikkim PWD code Manual Depending upto the type of project  
6 a)Gyalshing Sub-Division
b) Soreng Sub-Division
c) Ravangla Sub-Division
d) Namchi Sub-Division
To prepare the estimate for project , conduct the survey for various building and submit to the Division Sikkim PWD code Manual Depending upto the type of project  
7 Head Quarter Division
a) Head Quarter I-Sub-Division
b) Head Quarter II-Sub-Division
To prepare the estimate for project , conduct the survey for various building and submit to the Division Sikkim PWD code Manual Depending upto the type of project  
8 Project Division
a) Project Sub-Division
Preparation and execution of projects. Sikkim PWD code Manual Depending upto the type of project  
9 Store Division Collection of stock bldgs. Materials & issue to Div-Sub-Div & contractors Sikkim PWD code Manual Depending upto the type of project  

 

 
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BUILDINGS & HOUSING DEPARTMENT

Government of Sikkim


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